This disclosure covers all employees who perform work for any of the organizations entities included in its sustainability reporting as reported under Disclosure 2-2 in this Standard. who the intended users of the mechanisms are; how the mechanisms operate and which level or function in the organization is assigned responsibility for them; whether the mechanisms are operated independently of the organization (e.g., by a third party); the process through which concerns are investigated; whether requests for advice and concerns raised are treated confidentially; whether the mechanisms can be used anonymously. This guidance note specifically aims to support companies in prioritizing, establishing and implementing gender-responsive and ethical procurement practices without compromising quality, efficiency, cost savings and value for money. the type of stakeholder engagement (e.g., participation, consultation, information) and its frequency (e.g., ongoing, quarterly, annually); when it engages directly with stakeholders and when it engages with credible stakeholder representatives or proxy organizations, or other credible independent expert resources, and why; whether stakeholder engagement activities take place at the organizational level or at a lower level, such as at the site or project level, and in the latter case, how information from stakeholder engagement activities is centralized; the resources (e.g., financial or human resources) allocated to stakeholder engagement. Guidance to 2-2-cA minority interest is an ownership interest in an entity that is not controlled by the parent entity. Many countries and municipalities have their own GRMs. Plan International has a zero tolerance policy for bullying, discriminatory behaviour and sexual harassment. The organization is required to apply the definitions in the Glossary. If there are differences in permanent, temporary, non-guaranteed hours, full-time, and part-time employment between genders or between regions, the organization can explain the reasons for these differences. the scope of information and processes covered; the responsibilities of the organization relative to the assurance provider; the opinion or conclusions formally signed off by the assurance provider; information on the experience and qualifications of the assurance provider, e.g., profile and level of subject matter expertise of the individuals involved. The tone set by corporate leadership and senior management influences the actions of lower-level managers and supervisors, employees, and supplier networks. The organization is not required to comply with guidance. The precautionary principle means taking early action to prevent andmitigatepotential negativeimpacts in situations where conclusive scientific understanding or evidence is lacking, but there is sufficient reason to expect serious or irreversible damage. See section 5.2 in GRI 1: Foundation 2021 for information on external assurance. Grievance Policy - Continuity Global Solutions The organization uses the Topic Standards according to the list of material topics it has determined using GRI 3. This disclosure also covers other processes by which the organization provides for or cooperates in the remediation of negative impacts that it identifies it has caused or contributed to. The GRI Standards are structured as a system of interrelated standards that are organized into three series: GRI Universal Standards, GRI Sector Standards, and GRI Topic Standards (see Figure 1 in this Standard). Grievance mechanisms are distinct from whistleblowing mechanisms. We are committed to ensuring that all information about how we raise, spend and protect our funds is clear an. Volunteers or interns performing work for the organization. Grievance Submission. If stakeholder engagement is delegated, the organization can report to whom it is delegated and how the feedback received is provided to the highest governance body. Another example is the standard practice to offer a temporary contract (e.g., six months) to new employees before an offer of permanent employment is made. notice periods for highest governance body members and senior executives are different from those for other. whether the policy commitments need to be read, agreed to, and regularly signed by all workers. Plan International has been assessed by the One World Trust, and was ranked in the top 3non-governmental organisations for good accountability practices. These commitments can be set out in a stand-alone policy document or be included within one or more other policy documents, such as codes of conduct. Continuitys management will arrange for a meeting to take place as quickly as possible to discuss the grievance. If the restatement relates to quantitative information, the organization should specify the quantitative change in the restated information (e.g., GHG emissions are 10% lower compared to the level of emissions previously reported). The organization should report how it has determined when it has control of the work for workers who are not employees. PDF Global Grievance Policy & Procedure - Heriot-Watt University July 20, 2022 HRMS Table Of Contents If something unfair and unusual happens to the employees at work, a company has several procedures to deal with the misconduct called grievance that the employee may file. If there are no significant fluctuations in the number of workers who are not employees during the reporting period or between reporting periods, a brief statement of this fact is sufficient to comply with the requirement. The organization might have sole control of the work or share control with one or more organizations (e.g., suppliers, customers, or other business partners, such as in joint ventures). The difference in pay disparity reported over the years may be the result of a change in the organizations compensation policy or the level of compensation for its highest-paid individual or employees, a change in calculation methodology (e.g., selection of the median annual total compensation, inclusions or exclusions) or an improvement in data collection processes. It can consist of one single policy or several stand-alone policies. This written grievance should: 1) describe the incident, decision or practice that gave rise to the complaint; 2) cite the policy or procedure violated and/or rationale for concern; Informal Dealing. Guidance to 2-10-b-ivCompetencies relevant to the impacts of the organization include competencies relevant to impacts commonly associated with the organizations sectors, products, and geographic locations. They allow for grievances to be identified and addressed early and directly, thereby preventing both harm and grievances from escalating. GRI 2: General Disclosures 2021 contains disclosures that the organization uses to provide information about its reporting practices and other organizational details, such as its activities, governance, and policies. Example template for presenting information on employees by region. If the organization is unable to report exact figures, it can report estimates of the number of employees to the nearest ten or, where the number of employees is greater than 1,000, to the nearest 100, and explain this under 2-7-c. Your feedback about the Administrative Guide website will be carefully reviewed. In response to . If the policy commitments apply to only some of the organizations activities (e.g., they apply only to entities located in certain countries or to certain subsidiaries), the organization should report which activities the commitments apply to. Once it has been made the manager is to inform the aggrieved party in writing of the outcome. Moreover, it is a self-assessment tool that helps to improve your companys ability to assess current gender equality policies and programs and helps to identify gaps and opportunities for improvement. Contractors hired by the organization to perform work at the organizations workplace, in a public area (e.g., on a road), or directly at the workplace of the organizations client. Stakeholders are individuals or groups that have interests that are affected or could be affected by the organizations activities [11]. The organization is not responsible for the remediation of negative impacts directly linked to its operations, products, or services by its business relationships, where the organization has not contributed to the impacts. Non-monetary sanctions can include restrictions imposed by governments, regulatory authorities, or public agencies on the organizations activities or operations, such as withdrawal of trading licenses or licenses to operate in highly regulated industries. Contact the Administrative Guide editor in University Human Resources: Cardinal Hall, 5th Floor, Mail Code 8443 The organization is required to apply these definitions when using the GRI Standards. Global grievance policy February 2021 Document control Document owner Document administrator Document status Date of last review Review period Version number Document amendment history 1.0 Introduction It is essential to maintain constructive employee relations to support staff wellbeing and enable the proper functioning of Sightsavers. Remuneration policies further support the organizations strategy and contribution to sustainable developmentand align with stakeholders' interests. PDF UN Guiding Principles Index 2021 - H&M Group Keep records about any such allegations, findings or disciplinary measures. Whistleblowing mechanisms enable individuals to raise concerns about wrongdoing or breaches of the law in the organizations operations or business relationships, regardless of whether the individuals themselves are harmed or not. Guidance to 2-6-aSectors can be identified according to categories, such as the public or private sector; or industry-specific categories, such as the education sector or the financial sector. Casual employees, employees with zero-hour contracts, and on-call employees are examples that fall under this category. Plan Internationals clear and unequivocal safeguarding policy,Say Yes! Conversely, a decrease in the number of workers who are not employees compared to the previous reporting period could be due to the completion of a temporary project. In cases where group grievances are addressed, a maximum of two observers will be allowed to attend the grievance process in addition to the representatives. If mediation does not solve the problem, the affected parties may still use the procedures in this policy. Maintaining a Written Record of the Complaint. Non-state-based grievance mechanisms include those administered by the organization, either alone or together with stakeholders, such as operational-level grievance mechanisms andcollective bargaining, including the mechanisms established by collective bargaining. This training could include sessions on gender and unconscious bias.

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